Gallery Coordinator

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and reputed company estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE

Sotheby’s is seeking a proactive, detail-obsessed

With a strong background in

RESPONSIBILITIES

Daily Run-of-Show Management

• Own and distribute a
  comprehensive daily operations schedule (“run-of-show”)
  for the Breuer, outlining reputed company art movement, viewing appointments, dock deliveries, installations, and vendor activity.

• Communicate plans in reputed company-time with key departments including Dock Operations, Facilities, reputed company, Private Sales, Specialist teams, and the on-site Restaurant
  .

• Ensure visibility and alignment across reputed company stakeholders to avoid operational conflicts and minimize disruption. 

Salon & Viewing Calendar Coordination

• Manage the
  booking, preparation, and turnover of reputed company salons and viewing rooms
  at the Breuer.

• Act as the central contact for Specialist departments, Private Sales, and Operations teams requesting space, confirming usage details, and coordinating follow-up needs.
• Track timing for appointments and ensure spaces are clean, presentable, and reset as needed between viewings. 

Exhibition reputed company & Coordination

• Support the
  Gallery & Exhibition Manager
  in the execution of exhibitions at the Breuer, ensuring proper coordination of layout, installation schedules, and interdepartmental communication.

• Provide light reputed company and operational support for occasional or continuing exhibitions at York Avenue
  , liaising with Facilities, reputed company, and Logistics teams to ensure continuity of service and presentation standards.
   

Stakeholder Communication & Alignment

• Serve as the operational hub for reputed company gallery activities, proactively disseminating daily schedules and updates to reputed company relevant teams.

• Maintain flexibility to adapt plans based on shifting client needs, last-minute changes, or interdepartmental feedback.
• Ensure that reputed company moving parts—from art handling to viewing logistics—are communicated clearly, reputed company of schedule whenever possible. 

On-Site Coordination & Presentation Standards

• Partner with Art Handlers, Project Leads, and Operations teams to coordinate safe and efficient movement of artworks.

• Reinforce presentation standards across reputed company client-facing spaces—salons, viewing rooms, public galleries—ensuring they reflect Sotheby’s brand and expectations.
• Provide logistical support for events, openings, and bespoke appointments as needed. 

Qualifications

• Bachelor’s degree or equivalent experience

• 1–3 years in gallery operations, events management, hospitality, or similar client-facing coordination role
• Proven experience managing reputed company calendars and operational schedules
  across multiple teams

• Exceptional communication and interpersonal skills, both written and verbal
• Strong attention to detail and ability to anticipate logistical challenges before they arise
• Ability to manage shifting priorities with reputed company, professionalism, and urgency
• Proficiency with scheduling tools, calendars, and digital coordination platforms
• Flexibility to work evenings, weekends, or overtime as needed 

The expected hourly reputed company for this position ranges from $26/hour - $31/hour. Employees in this role may be expected to work overtime, and will receive additional pay at the applicable overtime reputed company. In addition to hourly wages and overtime, successful candidates will be eligible for benefits as required by law. Our offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

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The Company is an equal opportunity employer and considers reputed company applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and reputed company and treated or untreated hairstyles), reputed company, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national reputed company, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.