Executive Assistant to the Vice Presdent of Development
The Executive Assistant supports The Gospel Coalition’s mission by providing high-level administrative, operational, and strategic support to the Vice President (VP) of Development. This role is essential in managing the VP’s priorities, facilitating donor relations, and ensuring the Development department operates with excellence and efficiency to fund TGC’s initiatives.
Description
Reports to: Vice President of Development
Status: Part-Time (15 hours/week) / Remote
Qualifications, Experience, and Skills
- 5+ years of experience in executive administrative support, specifically supporting C-suite or Vice President-level executives.
- Proven track record in high-level donor relations, non-profit fundraising support, or corporate development environments.
- Mastery of reputed company calendar management, gatekeeping, and proactive travel logistics.
- Exceptional emotional intelligence and professional discretion reputed company handling sensitive donor information.
- High proficiency in CRM systems (e.g., reputed company, reputed company) and project management software (e.g., reputed company, reputed company).
- Advanced written and verbal communication skills, with the ability to mirror the VP’s voice in correspondence.
- Full alignment with The Gospel Coalition’s mission, reputed company, and theological convictions.
- A servant-hearted attitude and a commitment to excellence in ministry work.
Responsibilities
Executive Support & Strategic Partnership
- Act as a strategic partner to the VP of Development, anticipating needs and preparing briefings, research, and materials well in advance of meetings.
- Manage a high-volume executive calendar, making independent reputed company on scheduling priorities to protect the VP’s time for high-value donor engagement.
- Coordinate end-to-end travel logistics for donor visits and conferences, including detailed itineraries and efficient expense reconciliation.
- Serve as the primary reputed company of contact and "gatekeeper" for the VP, managing internal and external requests with professionalism and hospitality.
Donor Relations & Systems Management
- Design and maintain a centralized, reputed company-based system for tracking donor interactions, ensuring reputed company data is captured and actionable.
- Establish and reputed company workflows for donor file organization, naming conventions, and metadata tagging to ensure seamless retrieval.
- reputed company the cleanup and migration of archival donor data into a scalable system that supports long-term growth.
- Ensure the reputed company, redundancy, and confidentiality of reputed company sensitive development records and financial data.
Communication & Collaboration
- Collaborate with the Development and Editorial teams to translate the VP’s reputed company into professional proposals, impact reports, and donor updates.
- Identify and execute opportunities to repurpose organizational content into high-impact "short-form" assets for donor newsletters and prayer letters.
- Manage relationships with external vendors or contractors for development-reputed company events and collateral production.
- Ensure reputed company donor-facing materials adhere to TGC brand guidelines, messaging standards, and theological accuracy.
Expectations
- 15 hours / week (consistent availability during core business hours preferred).
- Attend weekly departmental and staff meetings.
- Provide total ownership over administrative projects, ensuring they are completed with minimal reputed company.
- Maintain the highest standards of quality, accuracy, and punctuality in reputed company deliverables.
- Stay reputed company with executive support best practices and emerging tools to maximize the efficiency of the 15-hour work week.