V105- Billing and Drafting Legal Assistant

About the position For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Job Duck is seeking a Billing and Drafting Legal Assistant to support a busy estate planning and probate practice. This role is central to ensuring accurate billing, maintaining organized records, and assisting attorneys with calendaring and drafting tasks. You will play a vital part in keeping operations smooth and efficient by preparing invoices, tracking time entries, and supporting marketing initiatives. The ideal candidate is reliable, detail-oriented, and thrives in a professional environment where trust and consistency are valued.

Responsibilities

• Assist with marketing efforts including event invitations and follow-ups
• Track and verify time entries for billing purposes
• Update templates and maintain consistency across documents
• Keep consistent records in Smokeball CRM
• Gather information and coordinate logistics for firm events
• Update documents and maintain records within Smokeball CRM
• Prepare and process attorney billing and invoicing with accuracy and ethical standards
• Manage calendaring and scheduling tasks for attorneys
• Pre-draft documents accurately and flag errors for correction
• Provide occasional coverage for phones and emails as needed

Requirements

• Location: Washington (Pacific Standard Time)
• Working Hours: Monday to Friday 9 AM to 3 PM PST
• 2-3 years of experience as a legal assistant
• Experience with Billing tasks is required
• Software Required: Smokeball

Nice-to-haves

• Familiarity with probate, estate planning, and guardianship matters is helpful

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