Associate Archivist - Scholarly & Research Technologies - Hybrid

This is a hybrid position, requires onsite 3 days a week Location: Icahn School of Medicine, 1468 Madison Avenue, New York, NY, 10029, Annenberg Building Reporting to the Director of the Arthur H. Aufses, Jr., MD Archives & Records Management department, the Associate Archivist primarily provides research support services, ensuring access, engagement, and collaborative initiatives are carried out with the utmost diligence. They develop and maintain user-focused access tools and content to support research. The Associate Archivist undertakes collections care work to arrange, describe, catalog, maintain, and appropriately digitize archival materials. They collaborate with stakeholders across the institution and team members within the Scholarly & Research Technologies division to advance initiatives that enhance discovery, preservation, and engagement with the historical collections while meeting business needs. A central responsibility is functioning as the main steward for the records of the historic St. Luke’s and Roosevelt Hospitals as well as today’s Mount Sinai Morningside and Mount Sinai West Hospitals. Additionally, they are responsible for other projects as assigned by the Director, taking care to clarify when needed, report status, and assume ownership of ongoing efforts. Core Duties and Responsibilities Reference Services:

• Provide thoughtful and responsive, high-quality service to internal and external researchers.
• Carry out the General Archives Access policy, with particular attention to HIPAA, FERPA, and ethical considerations.
• Perform outreach to the Mount Sinai Morningside and Mount Sinai West campuses to ensure their knowledge of archival resources and appreciation of their histories.
• Creatively engage with archival materials to support Mount Sinai’s priorities and current endeavors.
• Assist with planning and facilitating research appointments.

Mount Sinai Morningside and Mount Sinai West Predecessor Institutions’ Legacies:

• Serve as staff to the Mount Sinai Morningside-Mount Sinai West Archives Committee, attend meetings, take minutes, and provide resources for discussion and activities.
• Participate in the research, design, and creation of exhibits and special events.
• Contribute posts and historical content relating to the collections.

Collections Care:

• Process, arrange, and describe archival materials in accordance with professional best practices, including all levels and forms of description.
• Coordinate the appraisal, accessioning, and transfer of archival materials (born digital included) in accordance with departmental policies.
• Collect pertinent materials to document current activities of the Hospitals for future reference.
• Maintain current knowledge of trends in archival theory, management, and technology.
• Assist with access equity efforts.
• Create digital surrogates in accordance with policies and best practices.
• Work collaboratively with the Digital Archivist to appropriately steward collections.

Operational Support:

• Assist in the planning processes for the Archives.
• Propose special projects, such as internships, grants, partnerships, etc.
• Contribute to the review and maintenance of policies and procedures; ensure that annual reviews are completed.
• Assist in tracking usage, outreach activities, and collection-related metrics for reporting and assessment purposes.
• Other duties as assigned.

Required:

• ALA-accredited Master’s Degree in Library Science, Information Science, or a related field with a concentration in Archives.
• Proven ability to work with patrons and support research communities. Demonstrated knowledge of public services best practices.
• 3+ years’ experience with archival technologies and tools related to appraising, accessioning, preservation, and access. AtoM and archivematica preferred.
• Minimum 3 years’ experience appraising and accessioning institutional records.
• Functional understanding of privacy and sensitivity regulations and standards, e.g. FERPA, HIPAA, or institution specific restrictions.
• 3+ years' experience processing and describing archival collections.
• Facility with standard archival metadata schemas (DACS, Dublin Core, EAD) and controlled vocabularies.
• Commitment to and understanding of ethical, sensitive, and inclusive archives practices.
• Proficiency with Microsoft suite, particularly Excel.
• Knowledge of Adobe Acrobat and Adobe Photoshop.
• Fluency with digitization.
• Familiarity with digital preservation standards and workflows.

Desired Knowledge, Skills, and Abilities:

• Experience with project management software.
• Background in medicine, science, or business archives.
• Customer service or service industry experience.
• Executive-level relationship proficiency.
• Experience developing exhibits, outreach initiatives, or interpretive materials.

Compensation

Statement The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58,661.00 - $74,250.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. Non-Bargaining Unit, BIG - Medical Library - STL, Mount Sinai St. Luke's Strength through Unity and Inclusion The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. About the Mount Sinai Health System: Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. Equal Opportunity Employer The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. Apply To This Job