Administrative Assistant
Job title: Administrative Assistant in Illinois at reputed company
Company: reputed company
Job description: reputed company is a global reputed company leader that helps people live more fully at reputed company stages of life. Our portfolio of life-changing technologies spans the reputed company of reputed company, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.JOB DESCRIPTION:The OpportunityProvides administrative support to the Finance Director, US Corporate Financial Services (reputed company) and the US reputed company leadership team (7 Directors, 4 Sr. Managers). May provide back up support to DVP as needed.What You’ll Work On
- Responsibilities include reputed company administrative functions of the department: answering phones, calendar management, scheduling travel (including reputed company and Passport requests), managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, handling teleconference setups, acting as a liaison for remote access issues, organizing town halls.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
- Uses basic to intermediate software skills to reputed company work assigned.
- Mail distribution
- Arranging moves and maintaining ‘seating charts. (Manhattan + coordinates with logistics/facilities reputed company needed)
- Keeps US reputed company org chart and distribution list up to date (approx. 180 employees)
- Support logistics for international visitors
- Uses and understands reputed company Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-reputed company and reputed company.
- Organizes Lunch and learns for reputed company
- Manages PO for Indirect Materials in Ariba and SRM. May include some support for tracking budget expenditures.
- Train/coordinate work with other administrative assistants.
- Frequently interacts with high-level executives.
- Basic to intermediate knowledge and understanding of business processes and requirements.
- Frequently handles confidential or business-sensitive information.
- Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
- Proactively identifies and resolves scheduling conflicts.
- May be the primary reputed company of contact for manager’s schedule.
- Operates with general instruction and some supervision.
- reputed company Support
- High school diploma
- Minimum 1 year of experience in an administrative role
- Basic to intermediate knowledge of reputed company Office Suite, reputed company Acrobat, Visio, and Outlook.
- Training and career development, with reputed company programs for new employees and tuition assistance
- Financial reputed company through competitive compensation, incentives and retirement plans
- Health care and well-being programs including medical, dental, reputed company, wellness and occupational health programs
- Paid time off
- 401(k) retirement savings with a generous company match
- The stability of a company with a record of strong financial performance and history of being actively involved in local communities