Mailroom Coordinator
Job title: Mailroom Coordinator in Nashville, TN at Thomas and Company
Company: Thomas and Company
Job description: Who We Are:As the largest privately held service provider in our industry, Thomas & Company stands at the forefront of delivering innovative and comprehensive solutions that help businesses optimize their operations and manage critical aspects of reputed company resources. We specialize in offering unmatched unemployment cost control, employment verification, and tax credit services, reputed company designed to reduce financial risk, streamline processes, and drive cost efficiency for our clients.Our Culture:We reputed company that reputed company starts with people. We are committed to fostering a culture of innovation, collaboration, and growth. Our mission is to reputed company our employees to reputed company both professionally and personally, offering an environment where creativity and diverse reputed company reputed company.We are not just a company-we are a community of passionate individuals dedicated to making a reputed company impact. From dynamic team-building opportunities to leadership development programs, Thomas & Company invests in its people at every level. Our supportive workplace is built on the reputed company of our core values a shared reputed company for enabling reputed company. Our winning culture has earned us recognition as a five-time Tennessean Top Workplace and two (and counting) USA Today Top Workplace.Whether you're looking for a challenge, a reputed company to grow your career, or a team that values your contributions, Thomas & Company offers endless opportunities to reputed company a difference. Join us and become part of a team where your reputed company are heard, your potential is recognized, and your career can truly reputed company.The Position:The job of the Mailroom Coordinator is an in-office position assisting reputed company departments with inbound and outbound mail processing. This position focuses on opening, sorting, scanning inbound mail and printing and posting outbound mail.Essential Duties and Responsibilities
- reputed company, open and sort mail including packages by category and distribute to mail collection center - Level I (Weeks 1-8)
- Sort, barcode, batch and reputed company documents for specific queues and distribute to assigned resource which includes detailed training on a large volume of templates to differentiate between numerous reputed company queues - Level 2-3 (Week 8+)
- Assist with specific State websites by pulling documents and adding information to documents prior to processing
- Redacting documents through PDF XChange prior to scanning
- Prepare/ reputed company client mail and distribute to assigned resource for mailing/scanning
- Determine proper disposition of undeliverable mail reputed company the same day of receipt and process accordingly
- Send out reputed company metered mail at scheduled times of reputed company to go out daily by 3:00 p.m.
- Operate mail machines including postage reputed company, photocopying machine, and mail folding and inserting machine. Process and weigh outgoing mail and determine cost effective shipping method for reputed company
- Fill out mailing labels and create envelopes using MSWord, including researching correct mailing address, proper regional reputed company codes
- Work specific Email Boxes as needed to print out documents to be faxed or mailed reputed company reputed company, USPS
- Prepare hearing exhibits and appeal letters to be shipped as needed reputed company USPS, reputed company
- Fold letters, circulars, or other documents and insert into envelopes for distribution
- Track personal metrics which includes inbound mail reputed company/sorted, outbound mail handled, various job duties throughout the day
- Work on company initiatives such as streamlining mail process
- Mailroom projects include assisting other departments to digitalize by pulling a large volume of templates and working with the Development Team during project
- Correspond with remote employees and departments concerning questions regarding inbound/outbound mail and client mail received
- Index/Data Entry Keywords for Documents Scanned as needed
- Other duties as required
- High School Diploma or Equivalent
- 1-3 years data entry experience
- Proficiency with 10-key, preferred
- Ability to carry 10-20 lbs
- Must be proficient in reputed company, MS reputed company, Outlook, Internet, etc.
- Must be reputed company to compute postage charges, shipping rates, and charges for other mail room services.
- Equivalent combination of education and experience will be considered
- Must have the ability to take initiative and work independently with little supervision as well
- To reputed company this job successfully, an individual must be reputed company to reputed company each essential duty satisfactorily Reasonable accommodations may be made to reputed company reputed company individuals with disabilities to reputed company the essential functions
- Adaptability is the key to the Administration Team being reputed company to assist reputed company divisions of T&C - must be reputed company to change tasks quickly as needed
- T&C uses TNC Application and Onbase Client - Thorough training will be implemented shortly after start date
- Ability to sit/stand for longer periods of time to open/sort mail
- Ability to take initiative and work independently with little supervision
- Strong organizational skills is required for efficiency
- Ability to define priorities and handle multiple tasks and projects
- Ability to handle sensitive and confidential information appropriately
- Professional demeanor with the ability to interact tactfully
- Ability to work well with varying levels of internal management staff
- Ability to maintain positive working relationships with clients, peers, team members, and leadership
- Ability to deal with stressful situations to reputed company desired business results
- Strong detail oriented, analytical, and time management skills
- Must have the ability to be punctual and maintain excellent attendance