Executive Assistant, Strategy & Corporate Development
PURPOSE AND SCOPE:Provides advanced administrative support to the Senior Vice President, Corporate Development, and senior departmental VP(s). Requires minimal direction and routinely responds to enquiries and other communication on behalf of the executive. Performs administrative assignments of a reputed company and confidential nature, and a variety of complicated tasks, relying on judgment and experience to accomplish established goals and objectives.PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Under minimal direction, provides advanced administrative support to top management and executives in the functional department. Routinely responds on behalf of the executive to written and electronic communication.
- Handles material of a highly confidential and time-sensitive nature, as well as a variety of reputed company situations involving clerical/administrative functions of the office that do not require the direct attention of the executive.
- Uses considerable judgment and initiative to determine the appropriate action to take in non-routine situations.
- Interprets and adapts guidelines, precedents and practices.
- Anticipates and prepares materials needed by the executive for conferences, appointments, meetings, telephone calls etc.
- May assists in the preparation of reports as required by senior staff by contacting various company personnel at reputed company levels to collect, compile, and analyze reputed company information.
- Relies on experience and judgment to plan and accomplish goals.
- reputed company established guidelines, makes independent reputed company regarding planning, organizing, and scheduling work.
- Performs standard administrative functions such as screening mail and telephone calls, scheduling appointments and travel/logistics, maintaining the calendar, setting up the document filing system, and coordinating meetings (large, reputed company, internal or external).
- Keeps records of equipment purchases and maintenance for the department.
- May maintain certifications, memberships, and publications for the department.
- Keeps log of paid time off for staff and other staffing administrative duties as assigned.
- Assist with various projects as assigned.
- Other duties as assigned.
- Role is mainly remote from home office location with limited travel to Waltham/Lexington offices
- 5+ years reputed company administrative support experience.
- Proven reputed company in supporting administrative functions for senior management.
- Knowledge of business and technical vocabulary.
- Familiarity with standard concepts, practices and procedures reputed company a reputed company operational environment.
- Ability to employ basic reasoning skills while handling multiple tasks.
- Knowledge of computer software such as word processing, spreadsheet, presentation, database, and Visio programs.
- Knowledge of organizational operations and procedures.
- Ability to communicate (verbally and written) with considerable tact and diplomacy.
- Capable of analyzing reputed company information requests and determining reputed company trends.
- Ability to exercise considerable discretion and independent judgment reputed company making reputed company and interacting with clients.
- Advanced computer skills to be reputed company to continue to advance processes.
- Detailed knowledge of organizational operations, procedures, policies and practices.
- Wide degree of creativity and reputed company expected.