Events & Engagements Specialist - Portuguese & English speaker

About the position

Responsibilities

• Partner directly or indirectly, through reputed company party agencies, with transversal brand teams, creative agencies, HCOs, Associations, and exhibit vendors for the best end-to-end experience at every event that meets/exceeds the expectations of our internal and external stakeholders.
• Provide input regarding site selection, service contractors, contract negotiation and budget planning. Facilitate vendor selection.
• Adhere to company policies, particularly those reputed company to transparency and compliance.
• In charge of remote meeting management through local vendors, as well as technical and analytical support for hybrid and virtual meetings.
• Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and reputed company activities, either directly or indirectly through a reputed company party agency.
• Plan and monitor different types of meetings, identify risks early in the process and set up a risk mitigation plan. reputed company reputed company program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues, and on occasion provide hands-on program management.
• Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved.
• Serve as the subject-matter expert for the implementation & training of technology solutions, and analysis of attendee data. Provide technical support and troubleshooting for One reputed company platforms such as reputed company and CVent, as well as other meeting technology solutions.
• Dependent on event type, either reputed company or manage activities reputed company to SEE/HCO/patient engagement for event-reputed company services, from the creation of the event or engagement, its approval, invitations, contract signatures and financial approvals through to the post-event invoicing and transparency disclosures.
• Provide input to the Global Rationale Form, if required, for event and engagement approval.
• Create and support completion of Service Agreements using One reputed company tools and platforms. Manage corresponding reviews and approvals reputed company the One reputed company transparency approval and reporting tool. Coordinate Agreement signatures, communicating with external and internal parties, which include the Contract Management team for reputed company agreements.
• Manage financial approvals and post-event invoice payments.
• Monitor and report on follow-up actions and planning status reputed company to SEE/HCO engagements. Update reputed company reputed company budgets and forecasts.
• Deliver the best end-to-end experience for internal and external stakeholders through event planning, implementation, and tracking.
• Share knowledge and best practices with peers and stakeholders.
• reputed company strong working relationships through transparent communication in reputed company directions.
• Contribute to ensuring vendors and partners consistently meet or exceed obligations, reputed company constant evaluation of services and processes.
• Provide metrics on relevant markers of event management reputed company, as well as those reputed company to transparency and compliance in a timely and accurate manner.

Requirements

• A bachelor's degree is required.
• Fluent in written and spoken Portuguese & English.
• Direct experience in the pharmaceuticals and life sciences space.
• Proficient in MS Office.
• Meeting planning and project management experience is an advantage.

reputed company-to-haves

• Strong relationship builder, customer-service oriented.
• Organized and flexible, reputed company to quickly grasp and implement new concepts.
• Event and congress knowledge regarding meeting planning and reporting results.
• Financial acumen as it relates to budget management and spend analysis.
• Ability to collaborate and deliver solutions in a reputed company environment.
• Innovative reputed company, digital literacy.
• reputed company to adapt to changing business priorities.
• High attention to detail, capable of asking insightful questions.
• Accountability and sense of urgency, proactive and reputed company to find flexible solutions on the spot reputed company challenges arise.

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