Executive Assistant – Remote High‑Volume Data Entry & Virtual Support Specialist for Global Trade & Merchant Services at arenaflex

About arenaflex – A Global Leader in Financial Services

arenaflex is a world‑renowned financial services powerhouse that connects millions of consumers, merchants, and partners every day. With a heritage of innovation, integrity, and customer‑centricity, arenaflex delivers cutting‑edge payment solutions, travel services, and data‑driven insights that empower businesses to thrive in a rapidly evolving marketplace. Our culture is built on collaboration, diversity, and a relentless pursuit of excellence – a place where every employee is encouraged to grow, innovate, and make a meaningful impact.

Why This Role Matters

As an Executive Assistant supporting the Global Merchant and Organization Valuation (GMNP) team, you will be at the heart of arenaflex’s most lucrative revenue stream – Merchant Discount Revenue. Your expertise in data entry, calendar management, travel coordination, and high‑stakes communication will enable senior leaders to focus on strategic growth while you keep the operational engine running smoothly. This remote, full‑time position offers a unique blend of autonomy, responsibility, and exposure to senior executives across the organization.

Key Responsibilities

• Executive Calendar & Meeting Management: Orchestrate, confirm, and proactively manage complex senior‑level calendars, ensuring seamless scheduling of internal and external meetings across multiple time zones.
• High‑Volume Communication Handling: Place, receive, and track a large volume of calls and messages, prioritizing urgent requests and maintaining clear, professional correspondence.
• Travel & Logistics Coordination: Arrange and oversee intricate global and domestic travel itineraries—including flights, hotels, ground transportation, and visa documentation—while adhering to corporate travel policies.
• Data Entry & Document Preparation: Perform precise data entry, maintain accurate records, conduct research, draft meeting minutes, and prepare pre‑meeting briefing materials for senior leadership.
• Expense Reporting & Reconciliation: Compile travel and expense reports, ensuring compliance with arenaflex’s financial guidelines and timely submission for reimbursement.
• Confidential Information Management: Exercise the highest level of discretion when handling sensitive and confidential data, safeguarding the integrity of corporate information.
• Stakeholder Communication: Draft and disseminate executive communications, including leadership updates, meeting agendas, and follow‑up action items.
• Ad‑hoc Projects & Support: Assist with special projects, research initiatives, and any additional duties as assigned by senior leaders.

Essential Qualifications

• Minimum 3 years of experience as an Executive Assistant, Virtual Assistant, or in a high‑volume data entry role supporting senior leadership.
• Demonstrated ability to manage multiple, competing priorities while meeting tight deadlines.
• Exceptional written and verbal communication skills; fluency in English is required.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools such as Teams, Slack, or Zoom.
• Strong organizational instincts, meticulous attention to detail, and a proactive problem‑solving mindset.
• Ability to maintain composure under pressure and adapt quickly to changing circumstances.

Preferred Qualifications & Skills

• Bilingual capability – Spanish language proficiency is a plus.
• Experience with enterprise‑level CRM or ERP systems (e.g., Salesforce, SAP) and familiarity with arenaflex‑specific platforms.
• Previous exposure to the financial services or payments industry.
• Advanced time‑management techniques and proven methods for prioritizing high‑impact tasks.
• Demonstrated track record of independent initiative, creativity, and a “can‑do” attitude.

Core Competencies for Success

• Communication Excellence: Ability to convey information clearly and persuasively at all organizational levels.
• Analytical Acumen: Comfort working with large data sets, spotting trends, and ensuring data accuracy.
• Technological Agility: Quick learner of new software tools and platforms, with a knack for troubleshooting.
• Interpersonal Savvy: Strong relationship‑building skills, fostering trust with executives, vendors, and cross‑functional teams.
• Integrity & Confidentiality: Unwavering commitment to protecting proprietary and personal information.

Career Growth & Learning Opportunities

arenaflex invests heavily in employee development. In this role, you will gain:

• Direct exposure to senior executives, providing insight into strategic decision‑making and corporate governance.
• Opportunities to cross‑train with finance, operations, and technology teams, broadening your functional expertise.
• Access to arenaflex’s internal learning portal, offering courses on data analytics, project management, and advanced communication.
• Mentorship programs that pair you with seasoned leaders to accelerate your career trajectory.
• Potential pathways to senior administrative, operations, or project‑lead roles within the global organization.

Work Environment & Culture at arenaflex

Our remote workforce is supported by a collaborative, inclusive, and high‑performance culture. arenaflex champions:

• Diversity & Inclusion: A workplace where every voice is heard, respected, and valued.
• Flexibility: Remote work options, flexible hours, and a results‑oriented approach that balances productivity with personal well‑being.
• Innovation: A culture that encourages creative thinking, continuous improvement, and the sharing of ideas.
• Recognition: Regular acknowledgment of achievements through awards, spot bonuses, and public commendations.
• Community Engagement: Volunteer initiatives and corporate social responsibility programs that give back to local and global communities.

Compensation, Perks & Benefits

arenaflex offers a competitive hourly rate of $25‑$35 based on experience, along with a comprehensive benefits package that includes:

• Health, dental, and vision insurance with multiple plan options.
• Retirement savings plans with company matching contributions.
• Paid time off, holidays, and sick leave.
• Wellness programs, including virtual fitness classes and mental‑health resources.
• Professional development stipend for certifications, courses, or conferences.
• Technology allowance to support a productive home office setup.
• Employee assistance program (EAP) for personal and professional support.

How to Apply

If you are a self‑motivated, detail‑oriented professional who thrives in a fast‑paced, remote environment, we want to hear from you. Join arenaflex and become a pivotal part of a global team that values your expertise and offers a clear path for growth.

Apply Now – Start Your Journey with arenaflex!